Many of us seem to have lost sight of how to behave in a corporate setting. Fear not because the following basic guidelines are meant to serve as a reminder for meeting attendees everywhere.
This is completely unacceptable, so be sure to show up when and where you are expected. If you cannot make a meeting, or you’ll be late, call or send an email/message as soon as you are able. Be sure to apologise for any inconvenience caused by your absence/tardiness.
“Consistently being on time is the product of proper planning, personal discipline and a respect for other people’s time. Making a habit of being late demonstrates none of these things and is often a sign of patchy priorities and selfishness. Habitual lateness says, ‘My time is more valuable than yours.’ Learn to be reliable and a person of integrity by adopting the discipline necessary to be on time.” Zerosophy.com
In the absence of official guidelines, ensure that your chosen attire is appropriate for the nature of the meeting. Generally, something conservative and with sleeves is regarded as proper. Women, make sure your items of clothing hide your cleavage and cover your midriff. Skirts and dresses should be no higher than two inches above the knee. Stay away from tight, see through/revealing clothing and open-toed shoes.
Read any relevant documents/material that will be pertinent to meeting discussions.
Ensure that your mobile phone and any other electronic devices are either turned off or placed on silent/vibrate, so as not to disrupt the meeting.
If your device is on silent/vibrate and it rings during the meeting and you absolutely must answer it, excuse yourself, leave the room and take the call. Do not crouch down and hide under the table to answer the phone or take the call in a corner of the room.
Even if you are speaking and someone interrupts you, simply be quiet. Cede the floor to them, and let that person continue.
It is permissible to disagree with stated points, just ensure that you are polite in your disagreement. Do not disrespect or intentionally insult your colleagues in any way. Be wary of your content, tone, volume, and body language when speaking.
Arguments can be futile and most often they impede the progress of the meeting. Therefore, recognise when to desist from engaging with an opponent. Ensure that all comments will be noted in the meeting’s minutes and simply leave it at that.